10 Essential Tech Tips and Tricks for Productivity

Sultan Fauzan Elba Ansofa . March 21, 2023

Techspace - Technology has revolutionized the way we work, communicate, and entertain ourselves. However, with so many gadgets, apps, and platforms to choose from, it can be overwhelming to keep up with the latest trends and features. To help you make the most of your technology, here are ten essentials tech tips and tricks that can save you time, improve your productivity, and enhance your digital experience:

Customize Your Settings

Many apps and devices offer customization options that can enhance your user experience. For example, you can customize the notification settings on your phone to avoid being bombarded with constant alerts. You can also customize the theme and font size on your computer to make it easier on your eyes. 

You can also customize your phone's Do Not Disturb settings to only allow calls from specific contacts or during certain times of the day. Additionally, you can adjust the display settings on your computer to reduce eye strain by using blue light filters.

Use Keyboard Shortcuts

Keyboard shortcuts are a quick and easy way to perform common tasks on your computer or smartphone. For example, pressing Ctrl + C on your keyboard will copy selected text, while Ctrl + V will paste it. You can find a list of keyboard shortcuts for your device or app online

In addition to standard keyboard shortcuts, many apps and programs have their own unique keyboard shortcuts that can save you time and improve your workflow. For example, in Photoshop, pressing "Ctrl + J" duplicates a layer, while "Ctrl + E" merges selected layers.

Automate Repetitive Tasks

Many apps and platforms offer automation tools that can help you streamline repetitive tasks. For example, you can use IFTTT (If This, Then That) to automate tasks like sending a reminder to your phone when it's time to leave for an appointment.

Some automation tools can also be used to sync data across multiple apps and devices. For instance, you can use Zapier to automatically create a new Trello card whenever you receive an email in Gmail.

Use Password Managers

Password managers are a secure way to store and generate complex passwords for all your accounts. This eliminates the need to remember multiple passwords and reduces the risk of hacking.

Password managers can also help you identify weak passwords and prompt you to change them for better security. Some password managers, such as LastPass, can also automatically fill in login information on websites and apps.

Utilize Cloud Storage 

Cloud storage services like Google Drive and Dropbox allow you to store and access your files from anywhere. This is especially useful if you work remotely or travel frequently.

Cloud storage services often offer collaboration features, allowing you to share files and folders with colleagues or friends. Additionally, some cloud storage providers offer version history, which allows you to revert to previous versions of a file if needed.

Keep Your Devices and Apps Updated

Regularly updating your devices and apps ensures that they are running smoothly and protected from security threats. Many devices and apps offer automatic updates, so you don't have to worry about manually checking for updates.

Some apps may introduce new features or fix bugs with updates, so it's a good idea to check for updates regularly. Updating your operating system can also help protect against security vulnerabilities.

Use Two-Factor Authentication

Two-factor authentication adds an extra layer of security to your accounts by requiring a second form of verification, such as a fingerprint or security code. This can help protect your accounts from hacking and unauthorized access.

Many websites and apps now offer biometric authentication, such as facial recognition or fingerprint scanning, as a second form of verification. This can be more convenient than having to enter a code every time you log in.

Customize Your Browser

Browsers like Google Chrome and Firefox offer a range of customization options, such as installing extensions and changing the theme. This can help you personalize your browsing experience and make it more efficient.

Browser extensions can add functionality to your browsing experience, such as ad-blockers or password managers. Additionally, some browsers offer performance features, such as tab management, that can help you work more efficiently.

Use Productivity Tools

Productivity tools like Trello and Evernote can help you stay organized, manage your tasks, and collaborate with others. These tools offer features like task lists, reminders, and note-taking, which can help you stay on top of your work.

Many productivity tools allow you to create templates or automate workflows, saving you time and effort. For example, in Trello, you can create card templates that contain predefined checklists and due dates.

Backup Your Data

Regularly backing up your data ensures that you don't lose important files in the event of a device failure or cyber attack. You can use cloud storage or an external hard drive to backup your data.

It's a good idea to have multiple backups of your data, in case one backup fails or becomes corrupted. You can use a combination of cloud storage and physical storage to ensure that your important files are safe and accessible.

In conclusion, these tips and tricks can help you get the most out of your technology and stay safe and secure online. By taking advantage of these tools and features, you can work more efficiently, stay organized, and enhance your digital experience.

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